How To Start A PTA
To Organize a PTA, PTSA, SEPTA, or other local unit, follow these steps:
|Contact the CT PTSA State Office for guidelines and assistance in organizing your local unit. You can contact us via telephone or e-mail. You can also contact the Region Director for your region, who can assist you.|
FORM A PLANNING COMMITTEE
|Identify what type of PTA you want to organize. |
There are many types of PTA units and membership options (PTA, PTSA, SEPTA, etc.) - click here for more information.
|Identify individuals interested in forming a PTA. |
Set a time and place for a planning meeting.
|Ask a state PTA representative to address your planning meeting attendees |
A PTA representative will be helpful in making sure that your group meets the eligibility requirements to become a PTA, be able to provide information and materials about PTA, and explain the necessary procedures for organizing.
|Form a planning committee |
Select a chair and a secretary from among the attendees at the meeting to undertake responsibilities temporarily, until officers can be elected.
|Organize temporary committees |
Committees such as bylaws, nominations, publicity and hospitality will be helpful for planning your organizational meeting. Set a date for the organizational meeting to actually form and charter the new PTA unit.
PUBLICIZE THE ORGANIZATIONAL MEETING
|Distribute notices of the organizational meeting to all parents, teachers and other school staff, community members, and business people. Also put a notice in the local newspaper and contact other media sources.|
|Make personal calls to parents, teachers, and other prospective members and place notes in school staff members’ mailboxes to remind them of the meeting date.|
|Survey your community to find individuals willing to be nominated for office.|
|Prepare a set of proposed bylaws to distribute at the meeting. Work with a state PTA representative who can help you follow state PTA guidelines for writing bylaws for you local unit.|
AT THE ORGANIZATIONAL MEETING
|Call the meeting to order. |
The chair of the planning committee explains the purpose of the meeting and introduces speakers who explain the policies and purposes of the PTA. Include representatives of the state, region, or PTA council.
|Move to organize. |
The chair calls for a motion to organize a local PTA. The PTA is officially established when a motion is made, receives a second, and is carried by a majority vote.
|Distribute and present bylaws. |
A member of the temporary bylaws committee reads the proposed bylaws and calls attention to articles and sections required for all local PTA units. The committee member then moves their adoption. Each article is then read separately so that amendments, if any, can be considered and acted on. As each amendment is offered, it is stated by the committee member, debated, and voted on immediately. A majority vote is required for adoption. Final motion is made to adopt bylaws as amended.
|Hold a short intermission and enroll members. |
On payment of dues (amount determined during adoption of the bylaws) people become charter members of the new PTA. An accurate list of members should be kept.
|Call for nominating committee report and nominations from the floor. |
The chair reconvenes the meeting for nominations and elections. All candidates nominated must be members of the PTA and their consent must be obtained before their names are submitted for nomination. The election should be by ballot, unless there is only one nominee, in which case the election may be by voice vote. Officers should be voted on one by one. Only members may vote.
|Install newly elected officers. |
The State, Region or Council PTA representative would be an appropriate person to perform the installation.
|The newly elected president takes the chair and calls for further business |
At this time, determine a date of the first regular meeting, possible agenda items, etc.)
|Adjourn the meeting.|
AFTER YOUR PTA IS FORMED
Members of your board of directors will have several tasks to carry out:
The Secretary – sends dues (state and national portions only), bylaws, and other required information to the CT PTSA office or designated state PTA officer. After meeting all criteria set by the CT PTSA, the new PTA will receive its charter.
|The Officers – examine and distribute materials sent by the state PTA. The packet contains a selection of state and national PTA publications, membership cards, and orientation materials for the new local PTA unit.|
|The President – calls a meeting of the newly elected officers to make plans for operation of the new PTA and to establish committees and set goals.|
Things to Remember:
Minutes from your PTA/PTSA/SEPTA meetings are kept forever- an IRS regulation
Financial Records are kept for a minimum of 5 years
By Laws must be current and approved by the CT PTSA office.